Job Listings

Project Administrative Assistant

We’re seeking a dedicated individual to join our client’s Real Estate department as a Project Assistant. This role plays a crucial part in supporting our team’s daily operations and ensuring the smooth progress of projects.


  • Assess completeness of Real Estate project submissions and gather necessary information for each project
  • Manage the procurement and review of title commitments and certificates, ensuring accuracy
  • Coordinate environmental site assessment proposals and track their progress
  • Facilitate the preparation of legal documents by organizing working files for attorneys and legal assistants
  • Draft initial versions of easements, deeds, and other pertinent real estate documents
  • Establish and maintain filing and tracking systems for ongoing and upcoming projects
  • Aid in electronic document filing and recording with state agencies
  • Verify and approve conveyance documents for recording with the County Clerk’s Office
  • Review and process invoices, ensuring accuracy, and liaise with clients for payment coordination
  • Support in training newly onboarded staff in real estate procedures
  • Perform any other duties as required


  • Minimum Associates degree
  • 2-3 years of professional office experience
  • Excellent written and verbal communication abilities
  • Exceptional organizational skills with acute attention to detail
  • Quick learner with adept multitasking capabilities
  • Team player with the ability to collaborate effectively
  • Self-motivated and capable of working independently
  • Strong problem-solving skills coupled with analytical acumen
  • Proficiency in Microsoft Suite, particularly Excel and Word


Thank you for your interest in this role, but this position is now closed. We encourage you to still submit your resume to for future opportunities that may align with your skills and experience. Thank you!