Job Listings

Operations and Finance Manager

Our client is in immediate need of an Operations & Finance Manager to be responsible for maintaining the company’s financial health, ensuring compliance with regulatory requirements, and managing key operational responsibilities. The ideal candidate will have a strong background in finance, experience with QuickBooks, and familiarity with ESOP administration. This role is essential to ensuring smooth day-to-day financial operations and long-term fiscal planning.

Key Responsibilities:

Finance & Accounting:

  • Maintain the General Ledger in QuickBooks, overseeing accounts receivable and accounts payable.
  • Conduct monthly, quarterly, and yearly financial closings, including reconciliations, journal entries, accruals, and balance sheet management.
  • Ensure accurate financial reporting and compliance with corporate tax filings.
  • Coordinate with the company’s CPA to oversee general ledger maintenance and tax reporting.

Payroll & Benefits Administration:

  • Administer payroll functions, including quarterly and yearly tax filings (940, 941, W-2s, 1099s).
  • Oversee 401(k) and ESOP administration, serving as a key liaison with valuation companies.
  • Maintain accurate vacation and PTO accrual records.
  • Administer workers’ compensation policies and manage audits.
  • Handle corporate insurance and health insurance renewals.

Compliance & Operations:

  • Manage sales tax remittance and reporting.
  • Maintain WBE and HUB certifications to ensure compliance and business eligibility.
  • Oversee procurement processes, including purchase orders and art acquisitions for projects.
  • Support production management by setting up projects and ensuring financial tracking.
  • Act as a liaison with the Production Manager to align operational and financial goals.

Corporate Leadership & Governance:

  • Serve as Trustee for the ESOP Plan.
  • Serve as Secretary of the Corporation and a member of the Board of Directors.
  • Work with valuation firms for ESOP assessments.
  • Ensure proper documentation and compliance for corporate governance matters.

Qualifications & Requirements:

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience).
  • 3-5+ years of experience in finance, accounting, or administrative operations.
  • Proficiency in QuickBooks and general ledger management.
  • Experience with ESOP administration preferred.
  • Strong knowledge of payroll tax laws, 401(k) administration, and corporate compliance.
  • Ability to manage multiple priorities, with strong attention to detail and organizational skills.
  • Strong collaboration skills to work with external partners, including CPAs, valuation firms, and tax agencies

This position is no longer accepting applications. However, we welcome you to submit your resume to info@mksearch.com for consideration in future opportunities.