Job Listings

Office Manager

We are seeking a professional Office Manager to oversee the administrative operations of our client’s Downtown Houston office. The ideal candidate will be a detail-oriented individual with strong multitasking abilities and excellent communication skills. This role is crucial in ensuring the smooth and efficient functioning of the office, providing support to senior professionals, and coordinating with the administration teams across our locations.

Key Responsibilities:

Office Operations Support:

  • Oversee and support all operations of the Houston office.
  • Answer roll-over phone calls, schedule meetings, and assist visitors.
  • Prepare meeting rooms for video and tele-conference calls.

Travel and Expense Management:

  • Arrange travel for selected senior professionals.
  • Complete expense reports for selected senior staff using Concur.

Facilities and Vendor Management:

  • Communicate with property and building managers regarding office maintenance, work orders, and vendor interactions.
  • Maintain office supplies and groceries inventory.
  • Manage various vendors (IT, communications, A/V, etc.), including troubleshooting, contract review, and vendor assessments.

Team Coordination:

  • Interact and coordinate with the administration team in Houston and New York.
  • Assist with employee onboarding and offboarding processes.

Technical Skills:

  • Utilize Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat effectively.

Qualifications:

  • At least 5 years of proven experience in office management or administrative support.
  • Degree is highly preferred, but not required
  • Excellent organizational and multitasking skills.
  • Strong verbal and written communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
  • Experience with travel arrangements and expense reporting (experience with Concur is a plus).
  • Ability to interact professionally with vendors and manage vendor relationships.
  • Detail-oriented with a proactive approach to problem-solving.