Job Listings

Office Coordinator

Our Galleria area client is seeking an Administrative Assistant to support their Partners, Managing Partner, and Principals. You will work closely with the Operations Manager to assist with special projects, as well as providing administrative support. In this role, you will also oversee, and coordinate activities related to the recruiting process, manage calendars, and monitor meetings. Responsibilities include-

  • Draft engagement agreements, update status reports, format documents, and schedule client meetings, phone screens, and interviews.
  • Coordinate consultant/candidate/client schedules, appointments, and bookings.
  • Manage the search onboarding process to ensure the process and record-keeping responsibilities are achieved.
  • Serve as a liaison to internal project managers, hiring managers, and candidates.
  • Navigate and maintain our proprietary database, assist with recruiting process improvements, and participate in candidate recruitment.
  • Update our proprietary database with correct billing and payment information.
  • Assist as needed on search execution, RFPs, reporting, candidate and client feedback, research, and support for partner recruitment initiatives.
  • Gather information from consultants, industry research, and other sources to gain a comprehensive understanding of the client company, industry, and position requirements.
  • Through research, assists consultants in developing position specification for clients.
  • Research and identify prospective candidates through targeted company research, industry sources, relevant prior searches, and internal sources.
  • Send emails to prospective candidates and sources to elicit interest in the opportunity, obtain referrals, and/or collect market feedback.
  • Maintain progress reports, client status reports, and other search documents for presentation to teams and clients.
  • Build strong relationships and good rapport with clients, candidates, and sources and stays aware of the management consultant industry news and market trends.
  • Maintain the accuracy, quality, and integrity of all search information in the database.

Degree is not required, but highly preferred with a minimum of five years’ experience in recruiting or administrative work. Must be tech savvy and have high proficiency in Microsoft Office programs, including Microsoft Teams, Microsoft SharePoint, and Zoom.