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Office Coordinator / Accounting Assistant

Our Downtown Houston client is seeking an Office Coordinator / Accounting Assistant to serve as the face of the office while supporting administrative and accounting operations. This role is ideal for someone who enjoys wearing multiple hats, thrives in a professional office environment, and is looking for long-term growth opportunities. The company is seeking a polished, proactive individual who is eager to learn, take initiative, and become an integral part of the team.

Responsibilities:

Administrative & Office Support

  • Greet visitors, clients, vendors, and tenants with professionalism
  • Manage incoming calls and direct inquiries appropriately
  • Maintain a welcoming and organized office environment
  • Coordinate mail, packages, and deliveries
  • Assist with day-to-day office operations and vendor coordination
  • Maintain digital and physical filing systems
  • Support scheduling, meeting coordination, and general administrative tasks
  • Help streamline office processes and procedures
  • Assist with tenant and vendor communications
  • Coordinate service requests and vendor scheduling
  • Maintain accurate records and documentation
  • Support general administrative functions related to commercial properties

Accounting Support

  • Assist with accounts payable processing and invoice management
  • Review billings and apply cash receipts
  • Support bank reconciliations and accounting record maintenance
  • Coordinate with vendors and internal teams regarding payment and documentation needs
  • Opportunity to grow into additional accounting responsibilities as systems and processes evolve

Qualifications:

  • Previous experience in accounting, bookkeeping, accounts payable, accounts receivable, or a related accounting support role
  • Strong organizational skills and attention to detail
  • Professional communication and customer service abilities
  • Proficiency with Microsoft Office, including Excel
  • Positive attitude and willingness to take on new responsibilities
  • Self-starter mentality with a strong desire to learn and grow
  • Ability to balance administrative, accounting, and front-office responsibilities

Preferred Experience

  • Accounts Payable (AP)
  • Accounts Receivable (AR)
  • Bank Reconciliations
  • Administrative or Office Coordination experience
  • Commercial real estate or property management exposure is a plus