Job Listings

Office Assistant – Austin

Our well-respected law firm client in Austin is seeking an energetic Office Assistant to join their growing team! As an integral part of their organization, you will play a crucial role in ensuring efficient transmittal of office supplies, equipment, and documents, while also providing essential office support. If you thrive in a fast-paced environment and enjoy being a vital link in the office operations, then this position is perfect for you.


  • Take charge of incoming mail, ensuring its prompt distribution to the right recipients.
  • Maintain meticulous records of receipt and tracking, ensuring accuracy and accessibility
  • Process daily outboxes, ensuring that all employee requests are promptly attended to.
  • Prepare packages for mail, courier, or shipping services.
  • Undertake deliveries to various locations, including the Capitol and off-site storage facilities.
  • Keep track of mail room supply inventory and replenish as necessary.
  • Utilize photocopying and postage machines.
  • Collect e-Filing documents and ensure their timely delivery to the Records Department.
  • Provide assistance in setting up events or meetings.
  • Assist in organizing storage areas, ensuring accessibility and orderliness.
  • Respond to facility operations requests.

Requirements and Qualifications:

  • Possess a high school diploma or equivalent.
  • Effectively solve problems and make informed decisions.
  • Display excellent multitasking abilities.
  • Exhibit the ability to work independently with limited supervision.
  • Maintain a positive and friendly attitude.
  • Showcase exceptional organizational skills, ensuring efficiency and accuracy in all tasks.
  • Demonstrate effective time management skills, prioritizing tasks appropriately to meet deadlines.
  • Possess intermediate proficiency with Microsoft Office, with previous experience preferred.
  • Have access to a vehicle for making deliveries, ensuring reliable transportation.
  • Possess the physical ability to lift 50-60 pounds and stand or walk continuously as needed.