Job Listings

Office Assistant – Austin

Our well-respected law firm client in Austin is seeking an energetic Office Assistant to join their growing team! As an integral part of their organization, you will play a crucial role in ensuring efficient transmittal of office supplies, equipment, and documents, while also providing essential office support. If you thrive in a fast-paced environment and enjoy being a vital link in the office operations, then this position is perfect for you.

Responsibilities:

  • Take charge of incoming mail, ensuring its prompt distribution to the right recipients.
  • Maintain meticulous records of receipt and tracking, ensuring accuracy and accessibility
  • Process daily outboxes, ensuring that all employee requests are promptly attended to.
  • Prepare packages for mail, courier, or shipping services.
  • Undertake deliveries to various locations, including the Capitol and off-site storage facilities.
  • Keep track of mail room supply inventory and replenish as necessary.
  • Utilize photocopying and postage machines.
  • Collect e-Filing documents and ensure their timely delivery to the Records Department.
  • Provide assistance in setting up events or meetings.
  • Assist in organizing storage areas, ensuring accessibility and orderliness.
  • Respond to facility operations requests.

Requirements and Qualifications:

  • Possess a high school diploma or equivalent.
  • Effectively solve problems and make informed decisions.
  • Display excellent multitasking abilities.
  • Exhibit the ability to work independently with limited supervision.
  • Maintain a positive and friendly attitude.
  • Showcase exceptional organizational skills, ensuring efficiency and accuracy in all tasks.
  • Demonstrate effective time management skills, prioritizing tasks appropriately to meet deadlines.
  • Possess intermediate proficiency with Microsoft Office, with previous experience preferred.
  • Have access to a vehicle for making deliveries, ensuring reliable transportation.
  • Possess the physical ability to lift 50-60 pounds and stand or walk continuously as needed.

Thank you for your interest in this role, but this position is now closed. We encourage you to still submit your resume to info@mksearch.com for future opportunities that may align with your skills and experience. Thank you!