Job Listings

Legal Secretary – Austin

Our Downtown Austin client is seeking a Legal Secretary to support their Partner, Attorneys, and Legal Assistant teams. This role requires heavy Word Processing and Outlook skills in order to successfully execute daily tasks, along with precision and attention to detail, ensuring our operations run smoothly.

Key Duties:

  • Prepare and E-file legal documents
  • Schedule and coordinate meetings and conference calls
  • Print and distribute billing documents
  • Maintain Continuing Legal Education (CLE) accounts
  • Manage Partner’s email communications
  • Register for conferences and manage related tasks
  • Create and submit expense reports
  • Develop PowerPoint presentations
  • Answer and route phone calls
  • Log Partner’s billable hours and mileage
  • Assist with meeting preparations, including technical setup
  • Manage courier requests and mail-outs
  • Organize events, including vendor coordination, invitation creation, guest list management, calendar updates, and menu planning
  • Handle personal and miscellaneous requests as needed

Qualifications:

  • Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)*
  • Strong skills in word processing*
  • Expertise in scheduling and calendar management using Outlook
  • Proactive and independent in providing support
  • Experienced in making travel arrangements
  • Professional demeanor and appearance
  • Excellent organizational and detail-oriented skills
  • Ability to multitask and prioritize effectively under pressure
  • Capable of working with minimal supervision
  • Comfortable in politically sensitive environments