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Executive Assistant to Chief Executive Officer

We are in search of an exceptional Executive Assistant to join a distinguished Financial Services company and provide comprehensive support to their esteemed CEO. This role demands a proactive, hyper-organized, and assertive individual who can efficiently manage daily operations and logistics while anticipating the CEO’s needs. Your primary responsibilities will encompass:

  • Collaborating closely with the CEO to stay well-informed about upcoming commitments and responsibilities, ensuring timely follow-ups.
  • Overseeing a complex and dynamic business and personal calendar.
  • Orchestrating meetings, including all logistical aspects, agenda creation and maintenance, as well as diligent follow-up on action items and crucial deliverables.
  • Coordinating international and domestic travel arrangements, comprising itineraries, agendas, and expense reporting.
  • Crafting professional correspondence, preparing documents, generating reports, and crafting engaging presentations.
  • Acting as a central point of contact for internal and external communications.
  • Managing the intricate logistics for Board meetings and events, including scheduling, agenda drafting, preparation, distribution of presentation materials, and recording meeting minutes.
  • Effectively prioritizing conflicting demands, addressing matters expediently, and proactively shepherding projects to successful completion, often in the face of tight deadlines.

To be considered for this role, candidates should possess a minimum of 10 years of experience supporting high-level executives. The ideal candidate must demonstrate an unwavering commitment to confidentiality, adaptability, and an impeccable professional demeanor.