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Executive Assistant to Chief Executive Officer

We are in search of an exceptional Executive Assistant to join a distinguished Financial Services company and provide comprehensive support to their esteemed CEO. This role demands a proactive, hyper-organized, and assertive individual who can efficiently manage daily operations and logistics while anticipating the CEO’s needs. Your primary responsibilities will encompass:

Collaborating closely with the CEO to stay well-informed about upcoming commitments and responsibilities, ensuring timely follow-ups.
Overseeing a complex and dynamic business and personal calendar.
Orchestrating meetings, including all logistical aspects, agenda creation and maintenance, as well as diligent follow-up on action items and crucial deliverables.
Coordinating international and domestic travel arrangements, comprising itineraries, agendas, and expense reporting.
Crafting professional correspondence, preparing documents, generating reports, and crafting engaging presentations.
Acting as a central point of contact for internal and external communications.
Managing the intricate logistics for Board meetings and events, including scheduling, agenda drafting, preparation, distribution of presentation materials, and recording meeting minutes.
Effectively prioritizing conflicting demands, addressing matters expediently, and proactively shepherding projects to successful completion, often in the face of tight deadlines.

To be considered for this role, candidates should possess a minimum of 10 years of experience supporting high-level executives. The ideal candidate must demonstrate an unwavering commitment to confidentiality, adaptability, and an impeccable professional demeanor.