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Executive Assistant to Chief Executive Officer

Our privately held client is seeking an exceptional Executive Assistant who will play a pivotal role in providing dedicated support in a dynamic one-on-one working relationship with the CEO. This individual will be the key liaison for both internal and external stakeholders, operating within a small, entrepreneurial environment that is mission-driven and community-oriented. We’re looking for a professional who thrives in a fast-paced setting, demonstrates impeccable judgment, and possesses outstanding communication, administrative, and organizational skills.

Key Responsibilities:

  • Manage a diverse range of administrative tasks including calendar management, expense reporting, and drafting confidential correspondence.
  • Coordinate complex travel arrangements and itineraries with meticulous attention to detail.
  • Act as a gatekeeper for Senior Leaders, ensuring their schedules are optimized and respected.
  • Proactively handle sensitive and confidential issues, determining appropriate actions and responses.
  • Foster seamless communication between Senior Leaders and internal departments, building trust and credibility.
  • Provide leadership in managing special projects both internally and externally.
  • Prioritize conflicting needs effectively, demonstrating initiative and follow-through on all tasks.

Job Competencies:

  • Exceptional organizational and project management skills.
  • Strong problem-solving abilities with a keen attention to detail.
  • Excellent verbal and written communication skills.
  • Flexibility to adapt to evolving priorities and deadlines.
  • Proactive approach and self-driven initiative.

Qualifications:

  • Bachelor’s degree in business administration highly preferred.
  • Minimum of 5 years experience supporting an owner of a privately held company.
  • Proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint, Teams).
  • High degree of professionalism, adaptability, and confidentiality.
  • Excellent tenure with a proven track record of representing brands and owners effectively.

Benefits:

  • Comprehensive health, dental, and vision coverage.
  • 401(k) retirement plan.
  • Life, short-term, and long-term disability insurance.
  • Employee assistance program.
  • Health savings account.
  • Generous holiday and PTO leave.
  • Additional perks including services discount, college fund, and pet discount program.