Job Listings

Executive Assistant – Austin

We’re seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to a team of professionals in a fast-paced office environment. This role is ideal for someone who thrives on multitasking, loves keeping things running smoothly, and has a keen eye for detail.

What You’ll Do

  • Provide high-level administrative support to multiple leaders and team members across various departments.

  • Draft, edit, and format professional documents, presentations, and correspondence.

  • Coordinate complex scheduling, including meetings, conference calls, and calendar management.

  • Prepare and process expense reports and assist with billing documentation as needed.

  • Manage travel logistics, including flights, hotel reservations, and dining arrangements.

  • Support meeting preparation by organizing materials, coordinating technology, and ensuring smooth execution.

  • Maintain organized filing systems, both electronic and physical, ensuring timely access to key documents.

  • Handle incoming calls, guests, and deliveries with professionalism and efficiency.

  • Assist with mail distribution, courier requests, and other office logistics.

  • Partner with the Office Manager and internal teams on various administrative projects and initiatives.

What You’ll Bring

  • Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).

  • Strong calendar management and organizational skills with the ability to prioritize multiple deadlines.

  • Exceptional written and verbal communication abilities.

  • Experience coordinating travel and managing expense reports.

  • High level of attention to detail and accuracy in all work.

  • A professional, polished demeanor and the ability to handle confidential information with discretion.

  • Prior experience supporting executives, attorneys, or senior professionals in a corporate or professional services environment preferred.

This position is no longer accepting applications. However, we welcome you to submit your resume to info@mksearch.com for consideration in future opportunities.