Job Listings

Executive Assistant

Our client is seeking a highly polished Executive Assistant to support to their Executives. This is a high-visibility role where the Executive Assistant will act as a trusted partner to leadership—managing priorities, coordinating complex logistics, and ensuring executives are prepared for key meetings, travel, and strategic initiatives.

The ideal candidate is a career Executive Assistant who is proactive, detail-oriented, and always thinking several steps ahead. This role is perfect for someone who thrives in a fast-paced environment and is comfortable interacting with executive leadership and board-level stakeholders.

Responsibilities:

  • Provide dedicated executive support to the Executive, including complex calendar management, meeting coordination, and prioritization of executive commitments.
  • Provide occasional support to another Executive, primarily with calendar coordination.
  • Coordinate and prepare materials for executive leadership meetings and weekly operations meetings.
  • Assist with board-related coordination, including scheduling, documentation, and preparation of executive materials.
  • Manage complex domestic and international travel arrangements, including detailed itineraries and travel logistics.
  • Create and refine executive-level PowerPoint presentations for leadership meetings, board presentations, and strategic initiatives.
  • Track follow-ups from meetings and help ensure key priorities and action items move forward efficiently.
  • Document and maintain administrative processes and procedures to improve operational efficiency.
  • Serve as a key point of coordination between executives, leadership teams, and internal stakeholders.

Qualifications:

  • 7–10+ years of Executive Assistant experience supporting senior executives.
  • Proven experience managing complex calendars, executive meetings, and international travel coordination.
  • Strong PowerPoint and presentation development skills.
  • Experience interacting with board members and executive leadership.
  • Experience with board documentation technology tools (such as Diligent Board Books) is preferred.
  • Working knowledge of SAP systems and Concur Expense Reporting is preferred.
  • Exceptional organizational skills with the ability to multi-task, prioritize, and remain focused on high-impact tasks.
  • Ability to handle highly confidential information with discretion and professionalism.
  • Strong communication skills with the ability to interface effectively with all levels of leadership while representing company culture and values.
  • Ability to navigate ambiguity, identify opportunities for process improvements, and implement solutions.
  • Collaborative, team-oriented mindset with a “can-do” attitude and willingness to support multiple stakeholders.
  • Comfortable operating in a fast-paced, growth-oriented environment.

This position is no longer accepting applications. However, we welcome you to submit your resume to info@mksearch.com for consideration in future opportunities.