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Executive Administrator/Office Manager

Our client is seeking an accomplished Executive Administrator/Office Manager to undertake vital administrative functions. This role will involve providing discreet and proactive executive assistance for their executive management, directors, managers, associates, and the broader company.
• Effectively manage intricate and dynamic calendars.
• Organize meetings and calls, including issuing calendar invitations and preparing materials.
• Coordinate comprehensive travel arrangements, from itineraries to flights, hotels, and other necessities.
• Contribute to seamless event coordination.
• Prepare an array of reports, schedules, and engaging PowerPoint presentations.
• Uphold office operations and refine procedures.
• Oversee payroll, benefits administration, and facilitate new hire orientation and training.
• Analyze company financials for management evaluation.
• Devise, implement, and synchronize systems, policies, and procedures.
• Lead coordination efforts for the Disaster Recovery Plan (DRP) during natural disasters and inclement weather.
• Identify challenges and strategically implement solutions.
• Collaborate with IT vendors to ensure data security, network access, and backup systems.
• Renew vendor agreements, insurance policies, rental agreements, and related documents.
• Manage administrative duties through effective coordination.
• Engage in negotiation and interaction with service providers for project-related endeavors.
• Spearhead cybersecurity training and awareness initiatives for employees.
• Consult with the management team on decisions impacting staff.

• Bachelor’s degree
• Minimum 5 years of experience including executive administration, office management, and/or HR experience
• Demonstrate adeptness in interfacing with high-profile clients and executives.
• Exhibit excellent writing, listening, and communication skills.
• Possess advanced computer skills, including a comprehensive grasp of Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Familiarity with Microsoft Access database software is advantageous.