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Executive Administrator/Office Manager

Our client is seeking an accomplished Executive Administrator/Office Manager to undertake vital administrative functions. This role will involve providing discreet and proactive executive assistance for their executive management, directors, managers, associates, and the broader company.

Responsibilities:
• Effectively manage intricate and dynamic calendars.
• Organize meetings and calls, including issuing calendar invitations and preparing materials.
• Coordinate comprehensive travel arrangements, from itineraries to flights, hotels, and other necessities.
• Contribute to seamless event coordination.
• Prepare an array of reports, schedules, and engaging PowerPoint presentations.
• Uphold office operations and refine procedures.
• Oversee payroll, benefits administration, and facilitate new hire orientation and training.
• Analyze company financials for management evaluation.
• Devise, implement, and synchronize systems, policies, and procedures.
• Lead coordination efforts for the Disaster Recovery Plan (DRP) during natural disasters and inclement weather.
• Identify challenges and strategically implement solutions.
• Collaborate with IT vendors to ensure data security, network access, and backup systems.
• Renew vendor agreements, insurance policies, rental agreements, and related documents.
• Manage administrative duties through effective coordination.
• Engage in negotiation and interaction with service providers for project-related endeavors.
• Spearhead cybersecurity training and awareness initiatives for employees.
• Consult with the management team on decisions impacting staff.

Qualifications:
• Bachelor’s degree
• Minimum 5 years of experience including executive administration, office management, and/or HR experience
• Demonstrate adeptness in interfacing with high-profile clients and executives.
• Exhibit excellent writing, listening, and communication skills.
• Possess advanced computer skills, including a comprehensive grasp of Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Familiarity with Microsoft Access database software is advantageous.

 

Thank you for your interest in this role, but this position is now closed. We encourage you to still submit your resume to info@mksearch.com for future opportunities that may align with your skills and experience. Thank you!