Job Listings

Bilingual Administrative Assistant (English / Japanese)

A global organization with international operations is seeking a highly organized Bilingual (English / Japanese) Administrative Assistant to support multiple business units in a fast-paced corporate environment. This role is ideal for someone who thrives on keeping teams organized, managing details behind the scenes, and serving as a key liaison between U.S. and Japan-based colleagues.

Responsiblities:

  • Managing complex calendars and coordinating meetings across time zones
  • Arranging domestic and international travel, accommodations, and itineraries
  • Preparing and reconciling expense reports and processing invoices
  • Assisting with department budget tracking and reporting support
  • Supporting onboarding logistics for new team members
  • Coordinating meeting logistics, conference room scheduling, and visitor support
  • Maintaining internal contact lists and shared documentation
  • Generating reports, formatting presentations, and preparing professional correspondence
  • Submitting internal system requests (access, approvals, vendor registrations, etc.)
  • Assisting with compliance-related system reviews and internal audits
  • Providing administrative support for trade and payment processing activities
  • Communicating regularly with colleagues in Japan regarding administrative matters

Qualifications:

  • Fluent in Japanese and English (spoken and written) — required
  • Minimum 3+ years of administrative support experience in a corporate setting
  • Strong working knowledge of expense reporting, invoice processing, and travel coordination
  • Experience working with enterprise systems (SAP, Concur, PEGA, or similar platforms preferred)
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Excellent organizational skills with strong attention to detail
  • Ability to handle confidential information with discretion
  • Comfortable working cross-functionally and independently
  • Understanding of Japanese business etiquette and communication styles is a plus
  • Basic knowledge of budgeting or financial tracking preferred

This position is no longer accepting applications. However, we welcome you to submit your resume to info@mksearch.com for consideration in future opportunities.