Job Listings

Administrative Assistant

Our East Houston client is seeking a dedicated Administrative Assistant to manage all front office responsibilities, coupled with supplementary tasks involving Accounts Payable (AP) data entry.

• Efficiently manage incoming calls, transferring them promptly and courteously, and taking messages when needed.
• Welcome visitors warmly and guide them to the appropriate personnel or department.
• Handle the receipt, dispatch, sorting, and distribution of daily mail, faxes, UPS, FedEx, Certified Mail, and similar items.
• Manage office supplies, including distribution, purchasing, and maintaining inventory.
• Provide clerical support to various departments when scheduling allows.
• Ensure the cleanliness and proper stocking of lounge, reception, and kitchen areas.
• Maintain and organize conference room schedules, coordinating meetings as required.
• Achieve an accuracy rate of 99% when storing AP invoices received daily into Docuware.
• Aid the AP team by assisting with monthly P-card entries.
• Review and process AP vendor statements to guarantee accurate invoice entries for payment.
• Input garnishments and subcontractor invoices for AP.
• Assist the AP department in assembling supportive documentation for company audits, as needed.

• Candidates should possess 1-3 years of prior administrative and/or receptionist experience, ideally within the construction, manufacturing, or related industries.
• Proficiency in Microsoft Office is a must, with demonstrated skills ranging from Intermediate to Expert Level, including Word, Excel, Outlook, and Internet Explorer.
• The ability to effectively prioritize multiple tasks and meet deadlines as per team requirements.
• Strong organizational capabilities, coupled with the capacity to work autonomously and accomplish tasks with minimal direct supervision.
• Excellent verbal and written communication skills, along with a keen focus on customer service and efficient time management.
• Key competencies should encompass stress management, composure, effective communication, teamwork, and a results-driven attitude.


Thank you for your interest in this role, but this position is now closed. We encourage you to still submit your resume to for future opportunities that may align with your skills and experience. Thank you!