Administrative Assistant

Our Financial Services client in Downtown Houston is seeking a strong, driven individual to provide Administrative support to their entire team. The successful candidate should possess exceptional organization, prioritization, tracking, and scheduling skills. A task-oriented person who thrives in a fast-paced environment and enjoys handling multiple tasks will excel in this role.

The requirements for this position are as follows:

• Coordination with cross-functional teams for conference calls and meetings
• Schedule and manage calendars for supported professionals by scheduling and coordinating meetings via Outlook
• Arrange complex domestic and international travel, with transportation, lodging and entertainment, as well as detailed itineraries
• Answer and direct incoming phone calls as requested by supported professionals
• Provide backup telephone support for other Administrative Assistants
• Prepare and submit monthly expenses through and monitor corporate card payments
• Manage client contacts, files, and update data as needed
• Assist other Administrative Assistants

Qualifications:

• At least 5 years of administrative experience, preferably in a banking environment
• Bachelor’s degree preferred
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Adobe
• Possess excellent organizational and efficiency skills
• Exceptional communication skills both written and verbal
• Detail-oriented with a willingness to tackle any task with deadlines
• Good judgment and discretion regarding sensitive and/or confidential information
• Skill in prioritizing, identifying and resolving conflicts
• Professional, friendly, positive attitude, and team player
• Possess a collaborative mindset