Administrative Assistant
Our Financial Services client in Downtown Houston is seeking a strong, driven individual to provide Administrative support to their entire team. The successful candidate should possess exceptional organization, prioritization, tracking, and scheduling skills. A task-oriented person who thrives in a fast-paced environment and enjoys handling multiple tasks will excel in this role.
The requirements for this position are as follows:
- Coordination with cross-functional teams for conference calls and meetings
- Schedule and manage calendars for supported professionals by scheduling and coordinating meetings via Outlook
- Arrange complex domestic and international travel, with transportation, lodging and entertainment, as well as detailed itineraries
- Answer and direct incoming phone calls as requested by supported professionals
- Provide backup telephone support for other Administrative Assistants
- Prepare and submit monthly expenses through and monitor corporate card payments
- Manage client contacts, files, and update data as needed
- Assist other Administrative Assistants
Qualifications:
- At least 5 years of administrative experience, preferably in a banking environment
- Bachelor’s degree preferred
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Adobe
- Possess excellent organizational and efficiency skills
- Exceptional communication skills both written and verbal
- Detail-oriented with a willingness to tackle any task with deadlines
- Good judgment and discretion regarding sensitive and/or confidential information
- Skill in prioritizing, identifying and resolving conflicts
- Professional, friendly, positive attitude, and team player
- Possess a collaborative mindset